Meeting Minutes Dec. 10, 2018

Call to Order

Welcome

Roll Call

• Lea Chiavaras
• Angela Simonson
• Sue Sweeney
• Therese Simpson
• Megan Field
• Ilia Balsley
• Nann Parrett

Approve Minutes

• Approved

Treasurer’s Report

• Monthly Financial Report
• We are almost to our budgeted amount on Raffle. Tomorrow will review. Will get email of total income from Raffle.
• $186 income from Spirit and Pride
• Only expense all month last month was childcare for PTC meeting
• Last year white knight check came earlier. We don’t know how much we made. Sue will follow up.
• Spring: What will we do? McKenzie

Old Business

• Brief review of PTC sponsored events since last meeting (movie night(s), game night, box tops, walk to school day, parent teacher conference dinner)
• Review sub-committees: By-Law committee; Programming Research Committee; Wellness Committee
• Review Handbook PDF format plans – finalize plans
• Spirit Wear www.spiritandpride.net (any updates Sue on final earnings?)
• Paras was emailed today. Waiting for response. Handbook is done. Just finished a week ago.

• Raffle:
  • We need a table to pull backstage. One available at HMS?
  • Party plus has one small one we could rent. Would hold raffle tix but wouldn’t hold student tix. Rent small raffle tub. Therese will wrap large box for student tix.
  • Sue and Angela on stage. Sue will MC
  • Do the drawing before finale.
  • Volunteer $50 gift card
  • Don’t order the same tix printing company
  • White Knight Games and Hobbies follow-up – any collaboration date this year (Therese)
  • Three main prizes:
    • GRAND FIRST PRIZE: Family adventure (ExWorks membership, camping gear, climbing pass, discovery package. Will ask for xc ski)
      
    • DATE NIGHT: (2 grand street tix, $50 to silver star, 4 tix to movie, nutcracker tix)
      
    • HOLIDAY FEAST: ($25 gift from natural grocer, real food themed basket, cupcakes…..rename?) Bob wards at-cost cooler big enough for a picnic. Nann get card stands to Annie.
      
    • Artist in residency: Therese sent email to Ernst. Also sent to Cohesion. More included to stick with Helena. Can we consider people out of town? Need to pay transportation.
      
• Color Run: Turned in deposit and initial paperwork
  
• Holiday Show: Volunteer drawing first. Raffle after finale.
  

New Business

• After school language: Jody Delany working with foreign language teacher.
  
• Para gifts: Jan 17 at Brewhouse lunch. Giving them a card. Needing table for 9 reserved.
  
• Need Host family for MTC: Jan 27-Feb 2. Sue can maybe host one but won’t know until Jan. Sue will ask Heather. Cherylyn will coordinate meals week of event.
• Officers for next year: Need Treasurer and President and secretary. We need to find people. Put it in every announcement.

Librarian’s Report (Marla Unruh) 

• Nothing reported

Parent Advisory Committee Report

• Nothing to report

Adjourn (Lea Chiavaras)    **We are keeping meeting to 1 hour max, tabling items we don’t get to.**

ACTION ITEMS:

• Wrap raffle box for student tickets. (Therese)
• Coordinate with Jennifer Scogely about getting in HMS (Angela)
• Bring baskets and tablecloth (Nann)
• Reserve Brewhouse Table for Paras Jan 17 (Angela)
• Para card Dec. 19 (Lea)
• Ask heather about hosting MTC family (Sue)
• Find out about wheelchair access for Holiday show (Sue)